Information for Event Directors
Listing your Race:
Send an email to
HPH events
to have your event listed on the HPH racing calendar. The events will be
listed on our
yearly calendar (2010)
and added to “upcoming events” on the HPH web page as race/event day
approaches. There is no charge for listing your event. Website links,
email contact, and/or registration information will included, if provided by
the event director.
Every listing should have at a bare minimum:
Name of event
Date
Time
Location
Type/distance
Contact name/website
HPH typically lists running events only, although cycling and/or mixed
(duathalons and triathalons) are certainly appropriate. Listings are generally
for SE Wyoming, but any event that requests listing and is within a few hours
drive will be listed.
HPH reserves the right to not list any race that may conflict/compete directly
with a scheduled HPH event.
HPH publishes the list of its races in early January, we ask local race directors
to consult the yearly calendar before deciding on a date for your event. Most/all
HPH races have a “standard” day for that event:
Jackalope: 1st Sat in april
Pilot Hill: 1st Sat following memorial day
Adam Towler: 3rd Sat in July
Jelm Mountain: 3rd Sat in September
I Love Life: 1st Sat in October
Silent Trails: 2nd Sat in October
Following the publication of the HPH races that year, HPH will send an email to
past race directors of non-HPH races to solicit plans for events the upcoming
year. That is a good time to “reserve” your event date for the year!
Consulting for directing your event
HPH can provide some consultation if you wish to organize a running event. Send
an email to
HPH committee to discuss this.
Typical consultation would include ~one hour of discussion listing items one
needs to consider for directing a race and typical timelines one would follow to
ensure all items are ready for the day of your event. HPH can provide information
where to order race bibs, tshirts, items to consider for food and drink, etc. HPH
may be able to suggest others who are interested in a similar event. Generally, HPH
does not solicit new events for the club. Established events that wish to be part
of the HPH are open for discussion at with the committee.
Timing for your event
HPH has a printing stopwatch that can be used to time events. Generally, the club
provides the stopwatch to organizations who wish to time their own events
at no cost.
HPH also provides a “full-service” timing of your event. This uses equipment
purchased and owned by HPH and commercially available software to track and time
event participants. The cost for this service depends on the complexity and duration
of the event. Typical fees for a 5K are $250. Money raised through the timing of
events is returned to HPH and used to buy equipment to support other local events.
Included in the fee is the following:
(a) electronic entry of participant information into the HPH computers for
tracking and timing,
(b) timing of all participants with printed results in “near real time”
including intermediate results during the race (ie results for finishers prior to the
time when all finishers have crossed the line),
(c) electronic copy of “official results” within 12 hours of completion
of your event (this can be in a standard text file, spreadsheet form, or pdf),
(d) assuming an event in SE and of general interest to the Laramie running
community, results will be posted on the HPH website, typically within 24 hours of the
completion of the event, and
(e) at least 1 HPH-trained person to direct the timing effort (NOTE you
will still need to supply volunteers to work the finish line and registration; number
of volunteers depends on complexity of event and number of entrants).
Event directors are encouraged to contact HPH early to request Timing of your event
(or use of the stopwatch). Our ability to time your event depends, in part, on our
ability to supply a trained volunteer to coordinate the effort.
Final determination of whether HPH will time an event and the cost HPH will charge is
a decision of the HPH executive committee. Cost will be determined based on size and
complexity of the event
Course Certification
New in 2010, HPH will begin certifying courses through the USA Track and Field
Association. Course certifications are good for 10 years, but require no change to
the course over that period, changes to a certified course require a new certification.
Certified races are eligible for to be used as ‘qualifying races’ for larger races that
require certified course. Certified courses are also eligible for state and regional
championship races. Lastly, SE Wyoming has very few certified courses, offering a
certified distance race course allows runner to know that the (5K) they are running
is truly (5K) and not (5.1K) or (4.9K).
Costs for certifying a course are not yet determined. Expect that cost will be around $
250. Course certifiers along the Front Range charge $500-$1000 to certify a race course in Laramie.
2010 HPH Timing Calendar
*April 3; Jackalope 5K (Jeff French)
April 10; Pharmacy Phrolic {Printing STOPWATCH}
April 15, 16, 17, 18, 19; Fruita Spring Desert Ultra (Alec Muthig)
April 24; EWB 5K for Kenya (Jeff French)
*June 5; Pilot Hill Classic
June 12; Laramie Duathalon (Jeff French?)
June 19; Dubois Races (Sid/Carrie Murthy)
June 19; Cathedral Home for Children 5K {Printing STOPWATCH}
*July 17; Adam Towler Memorial 5K/10K
July 31; Laramie Enduro (Jeff French)
August 21; The Pinoy Run
August 28; Wyoming Nature Conservancy Run
September 4; Firefighters 5K for MDA
*September 18; Jelm Mountain Run
September 25; Stone Temple 8
*October 2; I Love Life 5K
*October 9; Silent Trails
*denotes HPH event
